Event Facility Application

Event and Facility Application Form

Event & Facility Application

"*" indicates required fields

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This form is for any U of N Kona staff and/or ministry that desires to host an event on campus to apply for permission.

The events required to go through this application process are those that involve any one of the following elements: 1. training, 2. fee, 3. non YWAM UofN Kona staff and students, 4. tent and indoor facility use, and 5. safety risks (e.g. sports event, bouncy house party, etc). If your event is activity of an existing course (e.g course graduation, love feast, breakout sessions, small groups, team meetings, etc), corporate training (school leader training, outreach training, etc) or internal ministry meetings (but not training), please reach out directly to the facility's manager.

The event is ONLY officially approved once you receive a confirmation from the Events Manager, who will reach out after all the related departments gave clearance regarding their areas.

Lastly, All applicants need to agree to using the facility according to the policy below.

Campus Facility Use Policy

Policy Agreement*

I have read and agree to the campus facility use policy.

What kind of event is it?

Is the host ministry a YWAM UofN Kona ministry?*

Yes

Is the event for training?*

If the purpose of the event is for attendees to learn a specific skill or a specific topic, it's a training event.

Yes

Is the course a U of N accredited course?*

Yes

Is the course a full learning week course?*

Yes

Is this course a 12 week course?*

Yes

Is the training hosted by the campus leadership or working group(s)?*

Choose yes is the hosting ministry of the event is campus leadership team (CORE Team, Team 30, Legacy leaders) or a campus departments (Finance Working Group, KTOG, etc.)

Yes

Is the training opened to non YWAM UofN Kona staff & students?*

Yes

Is the training mainly for the local Kona community?*

Yes

Is the training event opened to people outside of your ministry?*

Yes

Is the event exclusive to YWAM UofN Kona staff & students?*

Yes

Is the event hosted by campus leadership or working group(s)?*

Yes

Is the event mainly for the local Kona community?*

Yes

The event you are hosting is categorized as

Non UofN Kona Event

Please use this category for the next page.

The event you are hosting is categorized as

(1) U of N Kona Course

Please use this category for the next page.

The event you are hosting is categorized as

(2) U of N Kona Seminar

Please use this category for the next page.

The event you are hosting is categorized as

(3) U of N Kona Extension Studies

Please use this category for the next page.

The event you are hosting is categorized as

(4) Corporate Staff Training

Please use this category for the next page.

The event you are hosting is categorized as

(5) Local Community Workshop

Please use this category for the next page.

The event you are hosting is categorized as

(6) U of N Kona Workshop

Please use this category for the next page.

The event you are hosting is categorized as

(7) Campus Workshop

Please use this category for the next page.

The event you are hosting is categorized as

(8) Staff Development Program

Please use this category for the next page.

The event you are hosting is categorized as

(9) Corporate Events

Please use this category for the next page.

The event you are hosting is categorized as

(10) Campus Events

Please use this category for the next page.

The event you are hosting is categorized as

(11) Local Community Events

Please use this category for the next page.

The event you are hosting is categorized as

(12) U of N Kona Events

Please use this category for the next page.

What is the category of your event?*

Please use the given category assigned above.

Name of the event*

If it's an annual event, please include the year in the name. Ex. Ohana Camp 2023

Is your course registered on uofn.edu?*

Yes

What's the purpose of your event?*

Please share what the specific goals you hope to achieve are, who your target audience will be, and how you plan to achieve these goals in your event.

Provide a 1 sentence bio about your event.*

Provide a detailed advertisement about your event*

The text here should be as if this was going to be published on marketing materials, to let people know what your event is about.

Do you plan to have event participants register?*

The University reserves the right that you may be required to do so.

Is there a fee for attending the event?*

If yes, how much?*

Please enter an estimated amount if needed.

What are the kinds of activities that will happen at the event?*

For example: Teaching, Small Groups, Sports, Bouncy House, etc

Is the event one with higher safety risk?*

For example, sports event, event with large equipments, etc

If Yes, please give examples of the high risk events:

Does the event involve a NON YWAM UofN Kona organization, including the host?*

If yes, please provide the name of the Non YWAM UofN Kona organization

Does the event involve a non YWAM UofN Kona speaker?*

How does this event align with the U of N Kona vision?*

Name of the host ministry*

Or the legal name of the organization if it's not an U of N Kona ministry.

Name of the ministry leader*

First Last

Email of the ministry leader*

Expected start date and time*

Expected end date and time*

This field is hidden when viewing the form

Start ISO

This field is hidden when viewing the form

End ISO

Expected number of attendees*

Which age groups are you expecting to attend?*

Expected number of staff*

Will any participants need a visa letter from YWAM Kona to attend this event?*

Will event helpers from outside Kona travel to Kona to run this event?*

Non YWAM UofN Kona Staff Arrival Day (if applicable)

Non YWAM UofN Kona Staff Departure Day (if applicable)

Would the event need campus dorm housing?*

Please note that it is required that you put 2 chaperones in each room

How many single males are you expecting?*

How many single females are you expecting?*

How many couples/families are you expecting?*

Would the event need Go Center housing?*

How many Go Center rooms do you hope to have?*

Would the event need the cafeteria to provide food?*

Which meals will you be having on campus?*

Breakfast

Lunch

Dinner

Tell us more about the specific meals you would request the cafeteria to make*

(i.e. details on how many meals and on which days)

Describe the facilities and equipment needed*

Please list of the number of gathering places you need, the equipment needed in the gathering place, and other specific needs

Do you need any facilities at the GO Center?*

Which GO Center facilities are you requesting?*

GO Center Small Kitchen

GO Center Large Kitchen

GO Center Courtyard

Name of the main contact person*

First Last

Email of the main contact person*

Enter Email Confirm Email

Phone # of the main contact person*

Event and Facility Application Form